Space Request Process

The Space Request Process should be followed when you are requesting additional space, or when a department or faculty is considering renovating or changing the use of an existing space within their current allocation.

Phase 1: Needs Assessment

1 (a)
Pre Application Conversation

  • Applicant to contact Space Planning to discuss needs.
  • Early identification of issues as part of needs assessment
Phase 2: Options

2 (a)
Facilities Planning Review

  • Assess project based on functional needs, requested space, campus priorities
  • Criteria for determining project lead (Vancouver or Okanagan) will be based on complexity and workload.

2 (b)
Option Development

  • Options developed / User group meeting

2 (c)
Internal Review

  • Options circulated to internal UBCO departments (as required)

2 (d)
High Level Estimate

  • Cost estimate completed by Okanagan Project Services / Facilities

2 (e)
Concept Refinement

  • Plan refined to satisfaction of Applicant
Phase 3: Approval

4 (a)
Space Decision

  • Work with applicant to complete Space Request Form
  • Take to either:
    • Space Allocation Committee for input, recommendations, or approval
      Campus Planning & Development Director sign off
Phase 4: Project Delivery

5 (a)
Project Services Implementation

  • Project handed over to Project Services for completion